Society and Organizing Documents
The Executive Committee of the Society for Learning Analytics Research meets monthly to discuss current initiatives including but not limited to the International Learning Analytics and Knowledge Conference (LAK), Learning Analytics Summer Institutes (LASI), Working Groups and more. To stay up to date on the actions and decisions from these meetings, please review the below documents.
SoLAR Constitution and Bylaws - Updated 2019
AGM Minutes 2013
AGM Minutes 2014
AGM Minutes 2015
AGM Minutes 2016
AGM Minutes 2017
AGM Minutes 2018
Executive Board Meeting Summaries
March 19, 2020 (via Zoom)
Attendance
Present:
- Abelardo Pardo
- Sasha Poquet
- Xavier Ochoa
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Bodong Chen
- Isabel Hilliger Carrasco
- Simon Buckingham-Shum
- Rebecca Ferguson
- Yi-Shan Tsai
- Shibani Antonette
- Anouschka van Leeuwen
- Maren Scheffel
Regrets:
- Hiroaki Ogata
- Nia Dowell
- Shenita Ray
Motions
- Motion that Alyssa Wise term of editor be extended for one year and Xavier Ochoa term of editor be extended for three years. AP moved, SP seconded. APPROVED.
February 20, 2020 (via Zoom)
Attendance
Present:
- Abelardo Pardo
- Sasha Poquet
- Xavier Ochoa
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Simon Buckingham-Shum
- Rebecca Ferguson
- Yi-Shan Tsai
- Shibani Antonette
- Anouschka van Leeuwen
- Maren Scheffel
Regrets:
- Hiroaki Ogata
- Shenita Ray
Motions
- Motion to approve a maximum limit of $1000 USD for the design and production of the new SoLAR white paper. AP moved, CT seconded. APPROVED.
January 16, 2020 (via Zoom)
Attendance
Present:- Abelardo Pardo
- Sasha Poquet
- Xavier Ochoa
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Rebecca Ferguson
- Yi-Shan Tsai
- Shibani Antonette
- Hiroaki Ogata
- Maren Scheffel
- Shenita Ray
- Vitomir Kovanovic
- Simon Buckingham-Shum
- Anouschka van Leeuwen
Motions
- Motion that the Executive approve the two SIG requests as circulated, Learning Analytics in Latin America (LALA) and Methodology in Learning Analytics, with the one condition that the abbreviated name of the Methodology SIG be changed (Methlab). Moved SA, Seconded XO. APPROVED.
- Motion that the SoLAR Executive approve in-cooperation support and dissemination for the August 2020 LA Asia 20 event. Moved by XO, Seconded by OP. (Vote by email between December & January Meetings). APPROVED.
December 19, 2019 (via Zoom)
Attendance
Present:- Abelardo Pardo
- Sasha Poquet
- Xavier Ochoa
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Simon Buckingham-Shum
- Rebecca Ferguson
- Yi-Shan Tsai
- Anouschka van Leeuwen
- Hiroaki Ogata
- Maren Scheffel
- Shibani Antonette
- Shenita Ray
Motions
- Motion that LAK21 be held at the Marriott Newport Beach Hotel and Spa for the better overall experience of delegates and that the dates for LAK21 be the 11 to 15 April 2021, which means pre-conference Sun/Mon, main Tues/Wed/Thurs. AP moved, XO seconded. APPROVED
November 14, 2019 (via Zoom)
Attendance
Present:
- Abelardo Pardo
- Sasha Poquet
- Xavier Ochoa
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Simon Buckingham-Shum
- Rebecca Ferguson
- Yi-Shan Tsai
- Shibani Antonette
- Anouschka van Leeuwen
- Maren Scheffel
- Shenita Ray
Regrets:
- Hiroaki Ogata
Motions
- That the SoLAR representative to IAALDE be Anouschka van Leeuwen. Moved AP, Seconded VK. APPROVED
October 17, 2019 (via Zoom)
Attendance
Present:
- Sasha Poquet
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Simon Buckingham-Shum
- Rebecca Ferguson
- Yi-Shan Tsai
- Shibani Antonette
- Anouschka van Leeuwen
- Hiroaki Ogata
- Maren Scheffel
Regrets:
- Abelardo Pardo
- Xavier Ochoa
- Shenita Ray
Motions
- Motion that the SoLAR executive moves back to 12 members and retains within the 12 an Inclusion Chair. OP moved, VK seconded. APPROVED.
- Motion that, pending Educational Working Group’s satisfaction with the University of North Dakota’s revisions on their Learning Analytics Graduate Certificate, the Education Working Group will approve in-cooperation with SoLAR status for two years. SBS moved, OP seconded. APPROVED.
September 19, 2019 (via Zoom)
Attendance
Present:
- Abelardo Pardo
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Simon Buckingham-Shum
- Yi-Shan Tsai
- Shibani Antonette
- Anouschka van Leeuwen
- Maren Scheffel
- Shenita Ray
Regrets:
- Sasha Poquet
- Xavier Ochoa
- Rebecca Ferguson
- Hiroaki Ogata
Motions
- Motion to change individual and student membership cycle to one year rolling that will include one LAK discount and access to one LASI event. Moved by YST, SR seconded. APPROVED.
August 15, 2019 (via Zoom)
Attendance
Present:
- Abelardo Pardo
- Sasha Poquet
- Xavier Ochoa
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Simon Buckingham-Shum
- Rebecca Ferguson
- Yi-Shan Tsai
- Shibani Antonette
- Hiroaki Ogata
- Maren Scheffel
Regrets:
- Anouschka van Leeuwen
- Shenita Ray
Motions
- Motion that Simon Knight be elected as JLA editor for new three year term, expiring in August, 2022. Moved by XO, seconded by AP. APPROVED.
- Motion that JLA editors receive complimentary SoLAR membership for the duration of their terms. Moved by AP, seconded by VK. APPROVED.
- That up to a maximum of $17,000 USD be approved for the second edition of the Handbook of Learning Analytics with the provisions below. Moved by AP, seconded by VK. APPROVED.
-
- That proposed Cover and Inside Designs are reviewed and approved by the Executive prior to finalisation.
- That SoLAR owns the Latex template and design and will receive all base files that can be repurposed as SoLAR wishes. The template could be modular to allow easy updating of images for example.
- That there are regular status reports of the expenditure against the budget and while a maximum amount has been approved, the Editors are requested to be as frugal as possible.
July 19, 2019 (via Zoom)
Attendance
Present:
- Abelardo Pardo
- Sasha Poquet
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Simon Buckingham-Shum
- Rebecca Ferguson
- Yi-Shan Tsai
- Shibani Antonette
- Anouschka van Leeuwen
- Shenita Ray
Regrets:
- Xavier Ochoa
- Hiroaki Ogata
- Maren Scheffel
Motions
- Motion to deploy the Google form to collect information for event in-cooperation status and send email automatically to the members of the exec to process it. Moved by AP, seconded by SBS. APPROVED.
June 17, 2019 (In person & via Zoom)
Attendance
Present:
- Abelardo Pardo
- Sasha Poquet
- Xavier Ochoa
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Simon Buckingham-Shum
- Rebecca Ferguson
- Hiroaki Ogata
Regrets:
- Yi-Shan Tsai
- Maren Scheffel
- Shibani Antonette
- Anouschka van Leeuwen
- Shenita Ray
Motions
- Motion that the Treasurer have the authority to approve one-off per calendar year expenditure either extraordinary or variance within an approved line item of up to $3000 CAD. The changes must be informed at the next Executive Meeting. Moved by AP, seconded by XO. APPROVED.
May 17, 2019 (via ZOOM)
Attendance
Present:
- Abelardo Pardo
- Sasha Poquet
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Simon Buckingham-Shum
- Yi-Shan Tsai
- Shibani Antonette
- Maren Scheffel
- Shenita Ray
Regrets:
- Xavier Ochoa
- Rebecca Ferguson
- Anouschka van Leeuwen
- Hiroaki Ogata
Motions
- Motion that rebuttal is included in LAK20 review process and experiences of it to be included in LAK conference handbook. Moved by AP, seconded by MS. APPROVED.
- Motion to approve proposed process for SoLAR travel scholarships, as described in the proposal. Moved by AP, seconded by SR. APPROVED.
- Motion to fund two SoLAR travel scholarships for LAK20, as per the previoulsy approved criteria and process. Moved by AP, seconded by SR. APPROVED.
- Motion to approve new SIG guidelnes, establishment of three new SIGs: LA Asia SIG, Multi modal LA SIG, and Writing Analytics SIG, and allow LA Asia to expand their reach. Moved by SA, seconded by AP. APPROVED.
April 4, 2019 (via ZOOM)
Attendance
Present:
- Abelardo Pardo
- Xavier Ochoa
- Vitomir Kovanovic
- Craig Thompson
- Grace Lynch
- Nicole Hoover
- Yi-Shan Tsai
- Shibani Antonette
- Anouschka van Leeuwen
- Maren Scheffel
Regrets:
- Sasha Poquet
- Simon Buckingham-Shum
- Rebecca Ferguson
- Hiroaki Ogata
- Shenita Ray
Motions
- Motion to increase the annual budget for the Journal of Learning Analytics to $30,000. Moved by XO, seconded by SA. APPROVED.
March 5-6, 2019 (at LAK’19)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Sasha Poquet
- Xavier Ochoa
- Leah MacFadyen
- Vitomir Kovanovic
- Craig Thompson
- Shibani Antonette
- Chris Brooks
- Simon Buckingham-Shum
- Hendrik Drachsler
- Rebecca Ferguson
- Nicole Hoover
- Srecko Joksimovic
- Grace Lynch
- Hiroaki Ogata
- Shenita Ray
- Maren Scheffel
- Yi-Shan Tsai
- Anouschka van Leeuwen
Regrets:
- None
Motions
- Motion that ST continue to represent SoLAR as its Alliance Representative. Moved by XO, seconded by AP. APPROVED.
- Motion that SoLAR increase the credit card limit to $40,000 CAD. Moved by CB, seconded by VK. APPROVED.
- Motion that SoLAR agree in principle to provide travel scholarships and continue to fine tune actual details for the May Executive Meeting. Moved by SR, seconded by ST. APPROVED.
February 14, 2019 (via ZOOM)
Attendance
Present:
- Abelardo Pardo
- Xavier Ochoa
- Sasha Poquet
- Grace Lynch
- Nicole Hoover
- Simon Buckingham Shum
- Rebecca Ferguson
- Vitomir Kovanovic
- Shenita Ray
Regrets:
- Stephanie Teasley
- Leah Macfadyen
- Chris Brooks
- Hendrik Drachsler
- Srecko Joksimovic
- Hiroaki Ogata
Motions
- Motion that the SoLAR Executive approve Grace Lynch (AUS) and Nicole Hoover (USA) as SoLAR credit card holders. Moved by AP, seconded by VK. APPROVED.
January 17, 2019 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Simon Buckingham Shum
- Hendrik Drachsler
- Rebecca Ferguson
- Srecko Joksimovic
- Vitomir Kovanovic
- Shenita Ray
Regrets:
- Sasha Poquet
- Hiroaki Ogata
Motions
- That SoLAR provides in-cooperation and dissemination support for the Bay Area Learning Analytics Conference – BayLAN2019. Moved by XO, seconded by SBS. APPROVED.
- That the word ‘ethical’ is added to section 3F (Objectives) within the SoLAR Constitution and Bylaws. Moved by RF, seconded by SBS. APPROVED.
December 20, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Sasha Poquet
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Hendrik Drachsler
- Rebecca Ferguson
- Vitomir Kovanovic
- Hiroaki Ogata
- Shenita Ray
Regrets:
- Simon Buckingham Shum
- Srecko Joksimovic
Motions
- Motion to approve that SoLAR provides in-cooperation and dissemination support for the Israeli Symposium on Learning Analytics. Moved by XO, seconded by AP. APPROVED.
- Motion to approve that SoLAR grants access to Xavier Ochoa to the LAK19 EasyChair Data to create the LAK19 Reviewer Report. Moved by CB, seconded by ST. APPROVED.
November 15, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Sasha Poquet
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Rebecca Ferguson
- Srecko Joksimovic
- Vitomir Kovanovic
- Shenita Ray
Regrets:
- Leah Macfadyen
- Simon Buckingham Shum
- Hendrik Drachsler
- Hiroaki Ogata
Motions from email communication
- Motion to approve that SoLAR provides in-cooperation and dissemination support for the EBELA-Asia event. Moved by XO, seconded by AP. APPROVED.
- That the SoLAR Executive Committee approve expenditure up to $4000 AUD (35 hour estimate at $100 per hour plus contingency) for work to target fixes to current pages. Moved by XO, seconded by SBS. APPROVED.
Motions from the meeting
- Motion to approve website redesign with Quadsimia, LLC up to $26,000 CAD. Moved by SJ, Seconded by XO. APPROVED.
- Motion to approve Quadsimia as new website host and technical support (as needed) up to $3,000 CAD annually. Moved by SJ, Seconded by ST. APPROVED.
October 18, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Sasha Poquet
- Grace Lynch
- Nicole Hoover
- Simon Buckingham Shum
- Vitomir Kovanovic
- Hiroaki Ogata
- Shenita Ray
Regrets:
- Leah Macfadyen
- Chris Brooks
- Hendrik Drachsler
- Rebecca Ferguson
- Srecko Joksimovic
Motions
- Motion to approve the Decisions Making Procedure Document as amended. Moved by ST, seconded by XO. APPROVED.
- Motion to approve that Executive Members can only serve two consecutive terms, Moved by AP, seconded by ST. APPROVED.
September 20, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Simon Buckingham Shum
- Hendrik Drachsler
- Rebecca Ferguson
- Vitomir Kovanovic
- Hiroaki Ogata
- Shenita Ray
Regrets:
- Leah Macfadyen
- Sasha Poquet
- Srecko Joksimovic
Motions
- No Motions
August 16, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Sasha Poquet
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Simon Buckingham Shum
- Hendrik Drachsler
- Srecko Joksimovic
- Vitomir Kovanovic
- Hiroaki Ogata
- Shenita Ray
Regrets:
- Rebecca Ferguson
Motions
- No Motions
July 19, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Sasha Poquet
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Simon Buckingham Shum
- Hendrik Drachsler
- Rebecca Ferguson
- Srecko Joksimovic
- Vitomir Kovanovic
- Hiroaki Ogata
- Shenita Ray
Regrets:
- None
Motions from email communication
- Motion that the Executive Committee approves LASI19 to be held in Vancouver hosted by UBC and SFU (between dates 17-27 June 2019) pending confirmation of actual venue and leaders availability. APPROVED.
Motions from the meeting
- Education committee motion: “The SoLAR exec approves the SoLAR in-cooperation status for the edX MOOC series on LA”. Motion requested by Justin Dellinger on 25.05.2018. APPROVED.
June 11, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Sasha Poquet
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Simon Buckingham Shum
- Rebecca Ferguson
- Vitomir Kovanovic
- Hiroaki Ogata
Regrets:
- Hendrik Drachsler
- Srecko Joksimovic
- Shenita Ray
Motions
- No Motions
May 17, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Simon Buckingham Shum
- Hendrik Drachsler
- Rebecca Ferguson
- Srecko Joksimovic
- Vitomir Kovanovic
- Hiroaki Ogata
- Shenita Ray
Regrets:
- Sasha Poquet
Motions
- Motion that the agenda, attendance, and results of all motions for the executive meetings be published publicly on the solar website. Moved by VK. APPROVED.
- Motion that Working Group membership is at the discretion of the chair. The Chair will note the attendees to the full Executive. Moved by ST. APPROVED.
April 19, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Sasha Poquet
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Simon Buckingham Shum
- Hendrik Drachsler
- Rebecca Ferguson
- Vitomir Kovanovic
- Shenita Ray
Regrets:
- Srecko Joksimovic
- Hiroaki Ogata
Motions
- Motion that we add a checkbox to all LAK paper submissions that would note the author is acknowledging that they are not and will not submit this paper to another conference while it is under review. APPROVED.
March 6-7, 2018 (at LAK’18)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Alyssa Wise
- Sasha Poquet
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Simon Buckingham Shum
- Hendrik Drachsler
- Rebecca Ferguson
- Srecko Joksimovic
- Vitomir Kovanovic
- Hiroaki Ogata
Regrets:
- Drew Paulin
Motions
- Motion that the Exec approves In-Cooperation Status Process for Educational Projects. Moved by XO, seconded by ST. APPROVED.
- Motion that the Executive reserves right at any cycle of nominations to move back to 12 members. APPROVED.
February 15, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Alyssa Wise
- Grace Lynch
- Nicole Hoover
- Chris Brooks
- Hendrik Drachsler
- Vitomir Kovanovic
- Drew Paulin
- Sasha Poquet
Regrets:
- Rebecca Ferguson
- Srecko Joksimovic
Motions from email communication
- The motion that the Executive Committee exercise it’s right to appoint two new members, both women, to ensure that the Society’s leadership reflects our commitment to diversity. Moved by ST, seconded by AP. REJECTED.
Motions from the meeting
- The motion to immediately appoint two new women executive members. Moved by ST, seconded by AP. REJECTED.
- The motion to hold an open election for the new position of Openness Chair. Moved by ST, seconded by AP. APPROVED.
January 18, 2018 (via ZOOM)
Attendance
Present:
- Stephanie Teasley
- Abelardo Pardo
- Xavier Ochoa
- Leah Macfadyen
- Alyssa Wise
- Grace Lynch
- Chris Brooks
- Rebecca Ferguson
- Srecko Joksimovic
- Vitomir Kovanovic
- Drew Paulin
- Sasha Poquet
Regrets:
- Nicole Hoover
- Hendrik Drachsler
Motions
- No Motions